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Privacy Policy

Street & District Allotment Association (SDAA)

Street & District Allotment Association (“SDAA”, “we”, “our”, or “us”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website, become a member, join our waiting list, or interact with the Association.

By using our website or continuing your membership with SDAA, you agree to the terms outlined in this policy.

Who We Are

Street & District Allotment Association manages allotment sites and member services within the Street and District area.

We are responsible for processing personal information relating to:

  • allotment holders
  • waiting list applicants
  • members
  • volunteers
  • site representatives
  • committee members
  • website account holders

What Information We Collect

Depending on your relationship with SDAA, we may collect and store:

Personal Details

  • full name
  • postal address
  • email address
  • telephone/mobile number

Membership Information

  • allotment plot allocations
  • tenancy dates
  • waiting list information
  • membership status
  • site allocations

Website & Account Information

  • login email addresses
  • encrypted passwords
  • account activity
  • notifications and messages

Communication Records

  • messages sent through the website
  • incident reports
  • announcements and responses
  • acknowledgements and replies

Financial Information

  • invoices
  • payment records
  • membership fee records

We do not store card payment details directly on SDAA systems.

Why We Collect Your Information

  • manage allotment memberships
  • allocate and manage plots
  • communicate with members
  • manage waiting lists
  • investigate incidents and disputes
  • maintain site safety and security
  • manage invoices and payments
  • provide website functionality and member accounts
  • comply with legal obligations

Lawful Basis For Processing

Under UK GDPR, our lawful bases for processing may include:

  • Legitimate Interests
  • Contractual Necessity
  • Legal Obligation
  • Consent (where required)

How We Store Your Information

Your information is stored securely within SDAA systems and is only accessible to authorised committee members, administrators, and approved site representatives where necessary for operational purposes.

We take reasonable technical and organisational measures to protect personal data against:

  • unauthorised access
  • loss
  • misuse
  • alteration
  • disclosure

How Long We Keep Information

We only retain information for as long as necessary for legitimate operational, legal, financial, or historical purposes.

Certain records may be retained after membership ends where required for:

  • financial records
  • dispute resolution
  • allotment management history
  • legal compliance

Where appropriate, personal information may be anonymised.

Sharing Your Information

We do not sell personal information.

Information may only be shared:

  • with authorised SDAA committee members
  • with site representatives where relevant
  • where required by law
  • where necessary for safeguarding, security, or legal purposes

Website Accounts & Messaging

Members using SDAA online systems may:

  • send and receive messages
  • submit incident reports
  • receive notifications
  • acknowledge announcements
  • upload or access documents

These interactions may be logged for operational and security purposes.

Your Rights

Under UK GDPR, you have rights including:

  • the right to access your personal data
  • the right to request correction of inaccurate data
  • the right to request deletion where appropriate
  • the right to restrict processing
  • the right to object to certain processing
  • the right to data portability

You may also request a copy of the information SDAA holds about you through a Subject Access Request.

GDPR Data Requests

SDAA maintains internal systems to assist with GDPR compliance and Subject Access Requests.

Requests for copies of personal data should be submitted to the Association in writing using the contact details below.

Cookies & Website Usage

The SDAA website may use cookies or session technologies for:

  • login sessions
  • security
  • website functionality
  • preferences

We do not use invasive tracking or sell browsing data.

Changes To This Policy

This policy may be updated from time to time to reflect operational, legal, or website changes.

The latest version will always be available on the SDAA website.

Contact Us

For questions regarding this Privacy Policy or your personal information, please contact:

Street & District Allotment Association
Email: webhost@streetallotments.co.uk